Expenses system now live
Our new expenses system went live on 1 July 2026.
What’s changed?
- Same login details – Continue to use your existing username and password. There is no need to create a new account.
- Historical claims transferred – Your previous expense claims and records have been migrated, so you can still access your expense history.
- Enhanced security with Multi-Factor Authentication (MFA) – MFA provides an additional layer of protection by verifying your identity when you sign in, helping to keep your account and financial information secure.
- Improved user experience - The new system offers a more streamlined and efficient way to submit and track expense claims.
Benefits of using an expense system
- A quick and simple registration process
- The ability to upload receipts from smartphones, tables, or cameras
- Automated notification to keep you updated on the progress of your claim
- A complete online record of claims submitted through the system
- Faster processing and payment of approved claims.
Getting started
To access the expenses system, simply log in using your existing credentials or register for a new account. We also recommend that you liaise with your contact at the RCP/Federation as they may advise you to add certain information to your claim to aid approval.
Multi-Factor Authentication (MFA)
New users will now have MFA automatically activated on their account. This is to help protect your account and personal information, you will be asked to verify your identity when signing in. We will begin migrating all user accounts to MFA, users will be informed before any changes take place. However, if you are a current user of expenses and would like this activated now, please let us know by emailing expenses@rcp.ac.uk
Before you submit a claim
- Ensure you have copies of your dated and itemised receipts or supporting documentation
- Claims should be submitted in line with the relevant expenses policy
- Your claim must be submitted within three months of the expenditure being incurred.
Support and guidance materials
If you require assistance, please refer to our guidance material below or contact the expenses team at expenses@rcp.ac.uk